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PT Cruiser Club Events FAQ

In order to be eligible for PT Cruiser Club sanctioning, an event must be in the best interest of the PT Cruiser Club and its purposes and meet the sanctioning requirements. All events sanctioned by the PT Cruiser Club are covered under the club's liability insurance unless they are held by another group or organization. All sanctioning requirements must be met before an event will be considered sanctioned/insured. See the Summary of Insurance Coverage for details regarding the terms, conditions and limitations of the insurance policy. The PT Cruiser Club reserves the right to deny or cancel sanctioning and insurance status if any of these requirements are not met.

Why does PT Cruiser Club sanction events?
Mostly for insurance reasons. Sanctioning is a way for us to document and provide liability insurance for the events we have. Remember anybody attending a sanctioned activity is covered by our liability insurance, even non-members. An event is defined as any club activity, social function, meeting, picnic, cruise, tour, meet & greet, cruise night, party, parade, rally, poker run, convention. Any social gathering of PT Cruiser Club members organized by PT Cruiser Club or its members is considered an event and requires pre-approval for sanctioning.

Can non-members be invited to PT Cruiser Club sanctioned events?
Yes, and at sanctioned events, our liability insurance covers members and non-members alike.

Who can add events to the national calendar?
You must be a PT Cruiser Club Member to list events on our national calendar: www.ptcruiserclub.org/events.

What type of events can we list on the national calendar?
Any PT Cruiser Club member or Chapter activity; social function, meeting, picnic, cruise, tour, meet & greet, cruise night, party, parade, rally, poker run, convention etc.

Who can have events sanctioned by PT Cruiser Club?
Any PT Cruiser Club Member or Chapter who wishes to organize a PT Cruiser Club event, must apply for and meet the sanctioning requirements.

Can other clubs or organizations apply for the PT Cruiser Club to sanction their events?
No, because our insurance policy only covers events organized by the PT Cruiser Club and it's volunteers. If we are not the organizer of the event we cannot provide insurance for it.

If a member is organizing a picnic, cruise, meet & greet, or any other event, do they have to apply for the PT Cruiser Club to sanction it?
Yes, anybody who is organizing a PT Cruiser Club event, meeting, or activity needs to apply for the PT Cruiser Club to sanction it. Unsanctioned events, meetings, or activities may not be covered by our insurance.

Do PT Cruiser Club Chapters have to apply for PT Cruiser Club to sanction each of their events?
Yes, all Chapters have to apply to sanction every one of their events because they are performing PT Cruiser Club activities on behalf of our organization.

How do I apply for PT Cruiser Club to sanction an event?
Determine the event type from the sanction requirements page, (high, medium, or low risk), then fill out a simple online form, and send in any required fees.

What are the sanctioning requirements?
The requirements are different for each of three event types (high, medium, or low risk). If you are considering organizing an event, read about the requirements on the sanction requirements page.

How much insurance coverage is included with PT Cruiser Club sanctioning?
See the Summary of Insurance Coverage

Who does the insurance cover?
Once the event is properly applied for and approved for sanctioning, the following people have coverage: PT Cruiser Club owners, managers, officers, chapter coordinators, event organizers, volunteers, attendees, sponsors, and premises owners. PT Cruiser Club Directors are volunteers and are covered also.

Is there a sanctioning fee for my event?
Most events will not have a fee to be sanctioned. If there is a fee or not depends on what type of event it is (high, medium, or low risk). Determine the event type and fees from the sanction requirements page.

Are you concerned this might keep members from attending functions?
The cost of coverage for each attendee in most cases is free, or as little as a cup of coffee. Remember anybody attending a sanctioned activity is covered by our liability insurance policy, even non-members. Event sanctioning is in the best interest of the club and its members.

Do I have to have a signed guest book at my PT Cruiser Club sanctioned event?
Sometimes, yes. But if the event is a low or medium risk type, there is no reporting needed.

Do I have to have liability waivers signed at my PT Cruiser Club sanctioned event?
Most events, the low and medium risk type, do not need signed liability waivers. For the high risk events, we will provide you with liability waivers. Each attendee has to sign and date the liability waiver. With respect to minors, the release and waiver form must be signed by the minor person's parent or legal guardian. If someone refuses to sign the waiver when entering a high risk event, they will not receive any insurance coverage and should not be allowed to participate.

What about informal local cruise nights we have every Saturday in the summer?
Most small meetings and activities can be sanctioned without fees. We provide a simple method to apply for sanctioning that includes the provision for recurring events. To apply for the PT Cruiser Club to sanction your activities fill out a simple online form in your member account.

What about caravanning out of town and to other PT Cruiser Club events?
Driving to and from and during an event should be covered by your own car insurance.

Why is a car show, rally or poker run a high risk event?
Because our insurance company classifies it as such. ... more details

Are there any limitations to events held at a drag strip, speedway or race track?
Yes, if the event includes any competitive driving or is held at a drag strip, speedway or race track, there are special considerations and exclusions. ... more details

Can sanctioning be extended to a Canadian event?
Yes, as long as you have applied for and met all the PT Cruiser Club sanctioning requirements before your event.

Have there been any accidents at PT Cruiser Club events before?
No, since the club began we have not had any incidents.

What if there is an incident, how do we react, how do we report it?
Always be prepared. The event coordinator should read the Incident Report page before your event and have the information on hand if it is needed.

This page contains only a summary of the actual insurance policy coverage, there may be exclusions to the covered items that are not published online. The PT Cruiser Club reserves the right to deny or cancel sanctioning and insurance status at anytime before an event for any reason.